Privacy Policy - Ultracoat

ULTRACOAT.PL WEBSITE

CONTENTS:

GENERAL PROVISIONS
BASIS OF DATA PROCESSING
PURPOSE, BASIS, PERIOD AND SCOPE OF DATA PROCESSING ON THE WEBSITE
DATA RECIPIENTS ON THE WEBSITE
PROFILING ON THE WEBSITE
RIGHTS OF THE DATA SUBJECT
WEBSITE COOKIES, PERFORMANCE DATA AND ANALYTICS
FINAL PROVISIONS

GENERAL PROVISIONS

1.1. This privacy policy of the Website is informative, which means that it is not a source of obligations for Service Recipients or Clients of the Website. The privacy policy contains primarily the rules regarding the processing of personal data by the Administrator on the Website, including the grounds, purposes and scope of personal data processing and the rights of data subjects, as well as information on the use of cookies and analytical tools on the Website.

1.2. The administrator of personal data collected via the Website is UMS Group Sp. z o.o. entered into the Central Register and Information on Economic Activity of the Republic of Poland kept by the minister competent for economy, having: address of the place of business: ul. Sienna 64, 00-825 Warszawa, NIP 5272941297, REGON 387549520, e-mail address: biuro@ultracoat.pl, telephone number: 221 855 925 – hereinafter referred to as the “Administrator” and being at the same time the Website Service Provider and the Seller.

1.3. Personal data on the Website are processed by the Administrator in accordance with applicable law, in particular in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and the repeal of Directive 95/46/EC (General Data Protection Regulation) – hereinafter referred to as “GDPR” or “GDPR Regulation”. The official text of the GDPR Regulation: https://eur-lex.europa.eu/legal-content/PL/TXT/?uri=CELEX%3A32016R0679

1.4. Using the Website, including making purchases, is voluntary. Similarly, providing personal data by the Service Recipient or Customer using the Website is voluntary, subject to two exceptions: (1) concluding contracts with the Administrator – failure to provide in cases and to the extent indicated on the Website and in the Regulations of the Website and this privacy policy personal data necessary to conclude and perform the Sales Agreement or the contract for the provision of Electronic Services with the Administrator results in the inability to conclude this contract. Providing personal data is in this case a contractual requirement and if the data subject wants to conclude a given contract with the Administrator, he is obliged to provide the required data. Each time, the scope of data required to conclude a contract is previously indicated on the Website and in the Regulations of the Website; (2) the Administrator’s statutory obligations – providing personal data is a statutory requirement resulting from generally applicable provisions of law imposing on the Administrator the obligation to process personal data (e.g. data processing for the purpose of keeping tax or accounting books) and failure to provide them will prevent the Administrator from fulfilling these obligations.

1.5. The Administrator takes special care to protect the interests of persons to whom the personal data processed by him relates, and in particular is responsible and ensures that the data collected by him are: (1) processed in accordance with the law; (2) collected for specified, lawful purposes and not subjected to further processing inconsistent with these purposes; (3) factually correct and adequate in relation to the purposes for which they are processed; (4) stored in a form that allows identification of the persons they concern, no longer than it is necessary to achieve the purpose of processing, and (5) processed in a way that ensures adequate security of personal data, including protection against unauthorized or unlawful processing and accidental loss, destruction or damage, using appropriate technical or organizational measures.

1.6. Taking into account the nature, scope, context and purposes of processing as well as the risk of violating the rights or freedoms of natural persons with varying likelihood and severity, the Administrator implements appropriate technical and organizational measures to ensure that the processing is carried out in accordance with this regulation and to be able to demonstrate it. These measures are reviewed and updated as necessary. The administrator uses technical measures to prevent harvesting

making and modifying by unauthorized persons, personal data sent electronically.

1.7. All words, expressions and acronyms appearing in this privacy policy and starting with a capital letter (e.g. Seller, Website, Electronic Service) should be understood in accordance with their definition contained in the Website Regulations available on the Website.

BASIS OF DATA PROCESSING

2.1. The administrator is entitled to process personal data in cases where – and to the extent that – at least one of the following conditions is met: (1) the data subject has consented to the processing of his personal data for one or more specific purposes ; (2) processing is necessary for the performance of a contract to which the data subject is a party or in order to take steps at the request of the data subject prior to entering into a contract; (3) processing is necessary to fulfill the legal obligation imposed on the Administrator; or (4) processing is necessary for the purposes of the legitimate interests pursued by the Administrator or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject, which require protection of personal data , in particular when the data subject is a child.

2.2. The processing of personal data by the Administrator requires the occurrence of at least one of the grounds indicated in point 2.1 privacy policy. The specific grounds for the processing of personal data of Service Recipients and Customers of the Website by the Administrator are indicated in the next point of the privacy policy – in relation to the given purpose of personal data processing by the Administrator.

PURPOSE, BASIS, PERIOD AND SCOPE OF DATA PROCESSING ON THE WEBSITE

3.1. Each time, the purpose, basis, period and scope as well as recipients of personal data processed by the Administrator result from the actions taken by a given Service Recipient or Customer on the Website. For example, if the Customer decides to make purchases on the Website and selects personal collection of the purchased Product instead of courier delivery, his personal data will be processed in order to perform the concluded Sales Agreement, but will no longer be made available to the carrier performing the shipment at the request of the Administrator.

3.2. The Administrator may process personal data on the Website for the following purposes, on the following grounds, in the periods and in the following scope:

Purpose of data processing Legal basis for processing and period of data storage Scope of data processed
Execution of the Sales Agreement or contract for the provision of Electronic Services or taking action at the request of the data subject before concluding the above-mentioned contracts Article 6 para. 1 lit. b) of the GDPR (performance of the contract) The data is stored for the period necessary to perform, terminate or otherwise expire the contract.

Maximum range: name and surname; e-mail address; contact phone number; delivery address (street, house number, apartment number, zip code, city, country), address of residence/business/registered office (if different from the delivery address). In the case of Service Recipients or Customers who are not consumers, the Administrator may additionally process the company tax identification number (NIP) of the Service Recipient or Customer.

The given range is the maximum – in the case of e.g. personal collection, it is not necessary to provide the delivery address.

direct marketing

Article 6 para. 1 lit. f) of the GDPR Regulations (legitimate interest of the administrator) The data is stored for the duration of the legitimate interest pursued by the Administrator, but no longer than for the period of limitation of claims against the data subject for the Administrator’s business activity. The limitation period is determined by the law, in particular the Civil Code (the basic limitation period for claims related to running a business is three years, and for a sales contract two years).

The administrator may not process data for direct marketing purposes in the event of an effective objection in this respect by the data subject.

E-mail address
Marketing Article 6 para. 1 lit. a) of the GDPR Regulations (consent) The data is stored until the data subject withdraws the consent for further processing of his data for this purpose. Name, e-mail address
Expressing an opinion by the Customer on the concluded Sales Agreement Article 6 par. 1 lit. a) of the GDPR Regulations, the data is stored until the data subject withdraws his consent for further processing of his data in t

purpose. E-mail address
Keeping the Revenue Records Article 6 par. 1 lit. c) of the GDPR Regulation in connection with joke. 86 § 1 of the Tax Ordinance, i.e. of January 17, 2017 (Journal of Laws of 2017, item 201). The data is stored for the period required by law requiring the Administrator to store tax books (until the expiry of the tax liability limitation period, unless the tax laws provide otherwise). First name and last name; address of residence/business/registered office (if different from the delivery address), company name and tax identification number (NIP) of the Service Recipient or Customer
Determination, investigation or defense of claims that may be raised by the Administrator or that may be raised against the Administrator Article 6 para. 1 lit. f) of the GDPR Regulations, the data is stored for the duration of the legitimate interest pursued by the Administrator, but no longer than for the period of limitation of claims against the data subject for the Administrator’s business activity. The limitation period is determined by the law, in particular the Civil Code (the basic limitation period for claims related to running a business is three years, and for a sales contract two years). First name and last name; contact phone number; e-mail address; delivery address (street, house number, apartment number, zip code, city, country), address of residence/business/registered office (if different from the delivery address). In the case of Service Recipients or Customers who are not consumers, the Administrator may additionally process the company tax identification number (NIP) of the Service Recipient or Customer.
DATA RECIPIENTS ON THE WEBSITE

4.1. For the proper functioning of the Website, including the implementation of concluded Sales Agreements, it is necessary for the Administrator to use the services of external entities (such as e.g. software provider, courier or payment service provider). The administrator uses only the services of such processing entities that provide sufficient guarantees for the implementation of appropriate technical and organizational measures so that the processing meets the requirements of the GDPR Regulation and protects the rights of data subjects.

4.2. The transfer of data by the Administrator does not take place in every case and not to all recipients or categories of recipients indicated in the privacy policy – the Administrator provides data only when it is necessary to achieve a given purpose of personal data processing and only to the extent necessary to achieve it. For example, if the Customer uses personal collection, his data will not be transferred to the carrier cooperating with the Administrator.

4.3. Personal data of Service Recipients and Customers of the Website may be transferred to the following recipients or categories of recipients:

a) carriers / forwarders / courier brokers – in the case of a Customer who uses the Online Store to deliver the Product by post or courier, the Administrator provides the Customer’s collected personal data to the selected carrier, forwarder or intermediary performing shipments at the request of the Administrator to the extent necessary to complete the delivery of the Product to the client.
entities handling electronic payments or by payment card – in the case of a Customer who uses the Online Store with the method of electronic payments or by payment card, the Administrator provides the Customer’s collected personal data to the selected entity servicing the above payments on the Website at the request of the Administrator to the extent necessary to handle payments made by the Customer service.

b) providers supplying the Administrator with technical, IT and organizational solutions, enabling the Administrator to run a business, including the Website and Electronic Services provided through it (in particular computer software providers to run the Website, e-mail and hosting providers and management software providers company and providing technical assistance to the Administrator) – the Administrator provides the collected personal data of the Customer to a selected supplier acting on his behalf only in the case and to the extent necessary to achieve a given purpose of data processing in accordance with this privacy policy.

c) providers of accounting, legal and advisory services providing the Administrator with accounting, legal or advisory support (in particular an accounting office, law firm or debt collection company) – the Administrator provides the collected personal data of the Customer to a selected supplier acting on his behalf only in the case and to the extent necessary to complete the given for the purpose of data processing in accordance with this privacy policy

d) Scandic Group AS,Brennevegen 3, 7652 Verdal, Norway

PROFILING ON THE WEBSITE

5.1. The GDPR Regulation imposes on the Administrator the obligation to inform about automated decision-making, including profiling, referred to in art. 22 sec. 1 and 4 of the GDPR Regulation, and – at least in these cases – relevant information about the rules for taking them, as well as about the significance and expected consequences of such processing for the data subject. With this in mind, the Administrator provides information on possible profiling in this section of the privacy policy.

5.2. The Administrator may use profiling on the Website for direct marketing purposes, but decisions made on its basis by the Administrator do not concern the conclusion or refusal to conclude a Sales Agreement, or the possibility of using Electronic Services on the Website. The effect of using profiling on the Website may be, for example, granting a given person a discount, sending them a discount code, reminding them about unfinished purchases, sending a Product proposal that may match the interests or preferences of a given person, or offering better conditions compared to the standard offer of the Website . Despite profiling, it is the person who freely decides whether he or she will want to take advantage of the discount received in this way, or better conditions and make a purchase on the Website.

5.3. Profiling on the Website consists in the automatic analysis or forecasting of a given person’s behavior on the Website, e.g. by adding a specific Product to the basket, browsing the page of a specific Product on the Website, or by analyzing the previous history of purchases made on the Website. The condition for such profiling is that the Administrator has the personal data of a given person in order to be able to send him, for example, a discount code.

5.4. The data subject has the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her or similarly significantly affects him or her.

RIGHTS OF THE DATA SUBJECT

6.1. The right to access, rectify, limit, delete or transfer – the data subject has the right to request from the Administrator access to his personal data, rectification, deletion (“right to be forgotten”) or limitation of processing and has the right to object to processing, and has the right to transfer his data. Detailed conditions for the exercise of the above-mentioned rights are indicated in art. 15-21 of the GDPR Regulation.

6.2. The right to withdraw consent at any time – a person whose data is processed by the Administrator on the basis of consent (pursuant to art. 6 par. 1 letter a) or art. 9 sec. 2 lit. a) of the GDPR Regulation), it has the right to withdraw consent at any time without affecting the lawfulness of the processing that was carried out on the basis of consent before its withdrawal.

6.3. The right to lodge a complaint with the supervisory body – the person whose data is processed by the Administrator has the right to lodge a complaint with the supervisory body in the manner and manner specified in the provisions of the GDPR Regulation and Polish law, in particular the Act on the Protection of Personal Data. The supervisory authority in Poland is the President of the Office for Personal Data Protection.

6.4. Right to object – the data subject has the right to object at any time – for reasons related to his particular situation – to the processing of personal data concerning him based on art. 6 sec. 1 lit. e) (public interest or tasks) or f) (legitimate interest of the administrator), including profiling based on these provisions. In this case, the administrator is no longer allowed to process this personal data, unless he demonstrates the existence of valid legally justified grounds for processing, overriding the interests, rights and freedoms of the data subject, or grounds for establishing, investigating or defending claims.

6.5. The right to object to direct marketing – if personal data is processed for direct marketing purposes, the data subject has the right to object at any time to the processing of personal data concerning him or her for the purposes of such marketing, including profiling, to the extent to which the processing is related to such direct marketing.

6.6. In order to exercise the rights referred to in this point of the privacy policy, you can contact the Administrator by sending an appropriate message in writing or by e-mail to the Administrator’s address indicated at the beginning of the privacy policy or using the contact form available on the Website.

WEBSITE COOKIES, PERFORMANCE DATA AND ANALYTICS

7.1. Cookie files (cookies) are small text information in the form of text files, sent by the server and saved on the side of the person visiting the website of the Website (e.g. on the hard drive of a computer, laptop, or on the memory card of a smartphone – depending on what device it uses visiting our website). Detailed information on cookies, as well as the history of their creation, can be found, among others, at here: http://pl.wikipedia.org/wiki/Ciasteczko.

7.2. The Administrator may process the data contained in Cookies when visitors use the Website for the following purposes:

identification of Service Recipients as logged in to the Website and showing that they are logged in;
remembering Products added to the basket in order to place an Order;
remembering data from completed Order Forms, surveys or login data to the Website;
adapting the content of the Website to the individual preferences of the Service Recipient (e.g. regarding colors, font size, page layout) and optimizing the use of the Website;
keeping anonymous statistics showing how the Website is used;
remarketing, i.e. research on the behavior of website visitors through anonymous analysis of their activities (e.g. repeated visits to specific pages, keywords, etc.) in order to create their profile and provide them with advertisements tailored to their expected interests, also when they visit other websites in the advertising network of Google Inc. and Facebook Ireland Ltd.;

7.3. By default, most web browsers available on the market accept cookies by default. Everyone has the option of specifying the terms of using cookies using the settings of their own web browser. This means that you can, for example, partially limit (e.g. temporarily) or completely disable the option of saving Cookies – in the latter case, however, it may affect some functionalities of the Website (for example, it may not be possible to go through the Order path through the Order Form due to for not remembering the Products in the basket during the next steps of placing the Order).

7.4. Web browser settings in the field of Cookies are important from the point of view of consent to the use of Cookies by our Website – in accordance with the regulations, such consent may also be expressed through the settings of the web browser. In the absence of such consent, the settings of the web browser in the field of Cookies should be changed accordingly.

7.5. Detailed information on changing the settings for Cookies and their self-removal in the most popular web browsers is available in the help section of the web browser and on the following websites (just click on the link):

in the Chrome browser

in Firefox

in Internet Explorer

in the Opera browser

in Safari

in the Microsoft Edge browser

7.6. The Administrator may use Google Analytics and Universal Analytics services provided by Google Inc. on the Website. (1600 Amphitheater Parkway, Mountain View, CA 94043, USA. These services help the Administrator analyze traffic on the Website. The data collected as part of the above services is processed in an anonymized manner (these are the so-called operational data that prevent the identification of a person) to generate statistics helpful in administering the Website. These data are aggregate and anonymous, i.e. they do not contain identifying features (personal data) of persons visiting the Website. The Administrator, using the above services on the Website, collects such data as the sources and medium of obtaining visitors to the Website and the way they behave on the website of the Website, information on devices and browsers from which they visit the website, IP and domain, geographic data and demographic data (age, gender) and interests.

7.7. It is possible for a given person to easily block sharing information about their activity on the Website with Google Analytics – for this purpose, you can install a browser add-on provided by Google Inc. available here: https://tools.google.com/dlpage/gaoptout?hl=pl.

7.8. The Administrator may use the Facebook Pixel service on the Website provided by Facebook Ireland Limited (4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland). This service helps the Administrator measure the effectiveness of advertisements and find out how

what actions are taken by visitors to the website, as well as displaying tailored advertisements to these people. Detailed information on the operation of the Facebook Pixel can be found at the following internet address: https://www.facebook.com/business/help/742478679120153?helpref=page_content.

7.9. Managing the operation of the Facebook Pixel is possible by setting ads in your account on Facebook.com: https://www.facebook.com/ads/preferences/?entry_product=ad_settings_screen.

FINAL PROVISIONS

8.1. The website may contain links to other websites. The administrator encourages you to read the privacy policy set out there after going to other websites. This privacy policy applies only to the Administrator’s Website.